Aktabase Technology Company - Software Development and EDI Specialists

Feature Overview
AktaTrak Elite Main
Products
Order Entry
Inventory Control
Shipping
EDI Translator
History Information
Invoice/Billing
Production Entry
Real-Time Production
Automatic Email
Unit/Order Scheduling
Schedule Loads
Barcode Scanning
Custom Reporting
Zebra Barcode Tagging
Centralized Billing Setup
Customized System
Database Maintenance Tools
System-Wide Features
Security
Reporting System
Work Order

Home > Products > AktaTrak Elite> Feature Overview

AktaTrak Elite Feature Overview

Products
AktaTrak is designed to track virtually all types of product lines. Products as specified by the AISI COMPORD and ANSI X12 data requirements have also been included within the system. If your product is not listed below, contact us for details

Product Lines:

Hot/Cold Flat Rolled Steel
Coils
Cut-to-Length Sheets
Blanks
Plates
Bar, rod, and wire
Paper
Other dimensional products for warehouses

Order Entry
Provides for the entry of purchase orders between the processor/warehouse and steel producer. Will also allow entry of intended ship orders (Mill orders) to the customer as specified by the steel producer.

Includes ultimate customer order and part number data needed to report to the customer and on bar coded shipping tags.

System automatically loads orders based on advanced ship notice(ASN) data via EDI. Allows for full product description, end use entry, chemistries, mechanicals, internal quality, material classification, surface treatment and/or finish, product form, edge type, and material condition, etc.

Order pricing information may be entered for each ship order to supplement the automatic invoicing function. Pricing may also be applied per Production Unit and per Plan Step.

Maintains narrative processing, packaging, loading, routing, and shipping instruction data along with mode, SCAC, tarp, freight liability, etc.

Maintains multiple order entered, required, desired, earliest, etc. dates.

Maintains customer order size, process to size, and material item actual size including ordered thickness, width, and length tolerances.

Allows for entry of coil weight minimum and maximum, inside diameter, outside diameter, and other material specific order data. Supports multiple units of measure - English and/or Metric; pieces and/or weights; actual and/or theoretical.

Ordered to shipped quantities are maintained allowing you to track balance due amounts.

Inventory Control
Manages warehouse, purchased, toll processing material, and toll processing/Storage & Handling material.

Provides for complete material tracking of all item specific data.

Capable of the unique AktaTrak record duplication function. Press one key and create a new item in inventory duplicating all item data from one already in the system, then modify material data as required. This function drastically reduces non-EDI material entry effort.

Allows for automatic inbound ASN loading via EDI including automatic full heat chemistries, DUNS numbers, SCA Codes, and bar coded tag data.

Provides for all AISI required EDI transactions including:

Material Receipts
Hold/Release
Status Change
Reapplication's
Production (one-to-one, one-to-many, maintenance, and buildups)
Inbound Shipment Cancellations
Inventory Hand-Offs
Metallurgical/Chemistries/Rockwell's Test Results
Plan Loads
Shipments/Final Tally
and more

Maintains automatic inventory updates of EDI status changes and reapplication's from steel producers and automatically returns required reapplication acknowledgment transactions.

If you do not have EDI capability this is for you:

If your customers don't utilize EDI, YOU have options. Either refer them to Aktabase OR request that they provide you a Excel spreadsheet with item information in it. These files can be imported directly into inventory or Inbound ASN for later receipt. This feature will save time, money, and make data entry of barges, rails, a breeze.

Utilizes full spectrum of AISI specific table codes and allows for field specific lookup-and-fill-in capability on virtually all fields.

Exhaustive editing assures proper codes and material status is maintained throughout the inventory tracking process.

Inventory and order maintenance routines provide quick any easy access to your data to maintain integrity.

Capable of creating and maintaining Work Order Schedules for multiple production units. Can also send steel producer notification of "On Schedule" material.

Complete metallurgical subsystem allows you to enter, maintain, report, and track test samples and their test results.

Shipping
Generate AIAG bar coded tag on virtually any Windows compatible laser, inkjet, or dot matrix printer. System can also create tags on Zebra printers.

Automatically compiles shipped load, order, and material information on tallies/bill of lading's based on detail ship material selected.

Automatically relieves inventory, updates order ship quantities, and creates EDI. Allows for quick destination change per shipment without affecting order ship-to designation.

Provides for fully professional tally print in AISI like standard format including ultimate customer order and part data, ship-from, sold-to, and ship-to addresses, load wide bill of lading data, product description, ordered size, material specific data, heat chemistry analysis, along with summarized actual/theoretical load weights, pieces, and lineal footage in both English and Metric.

Aktabase has the ability to customize your own Ship Tally by adding your company logo, customizing the layout to fit your current impact printer configurations.

Via the AktaTrak Reporting System, tallies can be automatically email or exported to any receiving location if need be.

Allows for shipment cancellation, returning items back to inventory and removes any waiting EDI activity.

Automatically applies pre-assigned steel producer bill of lading numbers to shipments. No longer will you have track your Steel Producers pre-assigned BOL numbers. AktaTrak automatically tracks the numbers for you.

Aktatrak can now ship partial items. This feature is widely utilized in the warehousing system. This function allows users to ship portions of:

Crates
Pallets
Bags
Loose Material (Dirt, Stones, Salt, Sand, Rubber, Tires, etc.)
Boxes
Widgets
Wood
and More

EDI Translator
Maintains unique system setup requirements for each EDI trading partner, providing switches for generating COMPORD, history, and/or ANSI X12.

Automatic load and maintenance of ASCII import file to the AktaTrak inventory from linked systems.

Automatic creation of ASCII export file for other systems, used to eliminate dual entry.

Will create EDI automatically on networks based on system activity. Maintains inventory load/maintenance error logging to monitor illogical automatic inventory updates.

Capable of manually selecting inbound and outbound files for translation to history, passing to other systems, and updating inventory.

Capable of recreating activity files for history and EDI generation. Based on EDI switches in setup, will create all COMPORD/X12 transactions, maintain transmission sequencing, and send/receive data to/from any EDI trading partner.

Provides ability to pass ultimate customer order/part/bar code tag data and heat chemistries to other systems automatically.

Allows for individual field selection and file description for export/import file layouts. Provides exhaustive editing of EDI data to assure proper transmission formatting is in place.

In addition to all the current EDI features, AktaTrak can also send Advanced Shipping Notice's(ASN) to your end customers.

Aktabase EDI Provides all AISI required EDI (COMPORD and X12) transactions including:

Material Receipts
Hold/Release
Status Change
Reapplication's
Production (one-to-one, one-to-many, maintenance, and buildups)
Inbound Shipment Cancellations
Inventory Hand-Offs
Metallurgical/Chemistries/Rockwell's Test Results
Plan Loads
Shipments/Final Tally
and more

History Information
Maintains complete history of all EDI transmission and transaction data communicated to/from a trading partner and also any transactions for in-house material and non-EDI customers.

Transmission data includes send/receive dates, times, files created, number of transactions of each type, records translated, sender number sequencing, trading partner DUNS, etc.

All data relative to each transaction type is retained in history.

Hundreds of inquiry and report combinations are available from the history databases in both detail and summarized formats.

Know exactly what data was sent to the trading partner, summarize mill and/or processor fault scrap for any request parameters, report on monthly receipts, shipments, and inventory, know exactly all transactions performed on any item in inventory, etc.

Resolve vendor rating, transmission, transaction, and other general EDI discrepancies with your EDI partners quickly and accurately with on line access to every transaction and transmission communicated.

Invoice / Billing
Automatic billing function for steel warehouses. Includes capability for standard receipt, storage, and shipping rates or calculations based on a daily storage rate. Will produce supporting detail report along with actual customer summary invoice, ready for mailing.

Will automatically generate toll processing invoice based on either Production (Net and Gross) or Actual Shipment (Net and Gross). Can also generate a Toll Process/Storage and Handling Invoice.

System automatically will apply order pricing information to the invoice and allow you to manually adjust it if needed.

Invoice maintenance,void, print, and reporting capability is available on all invoices in the system.

AktaTrak is linked to Peachtree Complete Accounting by Sage, MAS90, and Quickbooks, to provide full general ledger, payables, receivables, payroll, and other functionality.

Production Entry
AktaTrak's production entry function is simple and easy to use. The function allows users to perform many types of production:

One to One
One to Many
Many to One (Build-Ups)
Production Maintenance

You can also account for all scrap and record any and all fault and damage codes. This function also allows for Zebra tags to be printed at the time of Production for easy tagging. Full history will be recorded and logged for reporting and invoicing purposes.
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Real-Time Production
This function has all the capabilities of the "Production Entry" screen but with one major difference. This function and screen has been designed with the operator in-mind. The screen is larger, brighter, and can record much more information about the Charged and Discharged Item(s).

With this function, not only will your data be real-time but your operators will be able to enter more information which reduces the amount of paper being passed around the plant. Charge items that are inspected prior to being produced may have their information recorded into the system for later review.

The Production at the Unit function is directly linked to the Order and Scheduling functions of AktaTrak which makes Real-Time data entry a breeze reducing data integrity issues.

Also new to real-time inventory is Material History Maintenance. With this function users may remove all history related to a given item. The function will remove all history and return the items back into your current inventory automatically.
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Automatic Email Reports
This function allows you to use your current SMTP email server to automatically send ANY report from AktaTrak on a timed(time, daily, weekly, monthly, annually) basis. You have the ability to export it to any of the supported export file types and attach it to an email and send it automatically. This can greatly reduce faxing, phone calls, and increases your customer service personnel, which saves you money and makes YOUR customer happy.

Unit/Order Scheduling
This function allows users to see all unit schedules available in the system and review item sequence, current item being produced, and estimated times when items will be processed at the unit. This is a real-time inquiry function that will be automatically updated as material processing is completed and schedule changes are made. It is excellent for customer service representatives to use and answer inquiries on when specific customer material will be processed and ready for delivery.

Schedule Load
The system has the ability to create Schedule Loads. This function allows you to build loads without actually removing them from inventory. This allows for enhanced inventory planning, control, and tracking. This function also allows you to add and remove coils from the shipment without actually canceling the entire load.

You may also use the Barcode Scanning function in conjunction with this function for complete trackability.

Barcode Scanning
New to AktaTrak is the ability to use a compatible Barcode scanner. The scanner can be used at Production Time, or the most common place is Ship Time.

This feature allows you to load the screen with tags numbers via the scanner. This greatly increases data integrity and ensures that the coil is what it is supposed to be.

This function currently meets the requirements of all the current Steel Producers Trading Partners that currently use Aktabase as their EDI supplier.

Custom Reporting
If you cannot find a report in AktaTrak to fit your need and wish to make your own, you can. Custom Reporting allows you to pick what fields you want and from what area (inventory, shipping, etc) and creates and export file. With this file you may use it in excel or any other third-party reporting software* to generate your own report.

*Aktabase does not support any third-party reporting software. We may be able to assist at an additional charge.
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Zebra Barcode Tagging
AktaTrak has the ability to generate Zebra Tags at Receipt, Work Order Scheduling, Production, and Shipment times. You may also manually create a tag via our Manual Tag function. Aktabase provides the basic AIG B-5 Standard layout, but also have many more custom tag formats. Please contact us for details.

Centralized Billing Defaults
AktaTrak utilizes a central billing/pricing function for warehouses and toll processors. This function is designed so you may setup all your customers different billing rules and procedures in one central location. Those rules and procedures will then be applied accordingly at invoice time.

Customize Features or Reports
Aktabase always design features and reports with the customer in-mind. If you have specific business needs or requirements Aktabase can customize ANY report or function for your business.

Database Maintenance Tools
Database management tools are provided to allow routine maintenance on system/database files ensuring they are operating at peek performance.

Database verification routine highlights potential corruption and automatically repairs the database.

Annual Purge utility maintains only needed information in the system on a yearly basis. This process cleanses the system of old/out of date history, and allows archival to storage disks.

Restore utility provides ability to reload history data for semiannual/annual reporting or in the event an inadvertent purge was performed.

Aktabase also provide a manual function for backing up system databases. It is HIGHLY recommended that your business maintains its own set of data backup procedures.

System-Wide Features
The system has automatic error detection and archiving mechanism installed to log any system runtime or network error so that Aktabase Technology can quickly diagnose and repair any problems. No need to try and explain what happened!

Most AktaTrak screens contain a FIND utility that makes searching for specific data a breeze.

Many data entry screens include the record duplication feature, along with the individual field duplication function to keep data entry minimal.

Security
AktaTrak provides full security system for all users of the system including individual security roles, login ID, password, customized main menu layouts, and customized reporting menu options. Each screen also includes date, time, and user name, who last modified the record.

Reporting System
AktaTrak utilizes an exclusive design technique for inquiry and reporting, hundreds of report combinations are available from the inventory, history, communications, AISI tables, heat, and order files.

All generated reports are filtered through an AktaTrak utility allowing review on screen, export to a file, or print multiple copies at any printer. Export files include but are not limited to: PDF, Word, Excel, IMAP/email, and many more.

Automatic printer setup switching for different report dimensions. No need to manually adjust printer, reporting system automatically sets printer for each report.

Customer reports, inventory pick lists, material receipt and shipment recaps, tally/bill of lading's, bar code tags, AISI and DUNS tables, heat chemistries, EDI transmission control data and transaction data, historical material tracking data, order information, etc. are all available in inquiry and printed report format from AktaTrak.

Work Order
Within AktaTrak users have ability to take orders that are ready to be produced and generate all the paperwork for the shop. The production data sheets, barcode tags and orders may all be printed at this time. The Work Order function work in conjunction with the Master Order Entry screen.